Project Manager and Executive Assistant

• Jacksonville, FL
• Helena, MT
• Remote

Project Manager and Executive Assistant to Flint McGlaughlin
Join us and learn from one of the pioneers of conversion psychology in marketing

Flint McGlaughlin, CEO of MarketingSherpa and MECLABS Institute, is seeking a dedicated Executive Assistant and Project Manager. This is a unique opportunity to work directly with Flint, one of the pioneers of conversion optimization with over 25 years of experience. This position is remote and offers a competitive salary and benefits.

The Role

As an Executive Assistant and Project Manager, you'll play a dual role in providing comprehensive support to the CEO and managing key projects across the organization. You will be a critical link between various teams and stakeholders, ensuring smooth communication and timely completion of projects.

What you will be doing:

• As a Project Manager:

  • Develop and oversee detailed project plans, ensuring alignment with organizational goals and objectives.
  • Liaise with project stakeholders on an ongoing basis, setting and managing project expectations.
  • Maintain control over project scope, schedule, and costs, leveraging project management best practices.
  • Facilitate post-project evaluations to identify successful and unsuccessful project elements.
  • Engage in customer service for AI Guild members with a commitment to customer-first excellence, utilizing empathy and tailored communication to understand and address customer needs.

• As an Executive Assistant:

  • Facilitate and streamline McGlaughlin's workflow by managing calendars, coordinating meetings, and handling correspondence.
  • Assist in preparation for internal and external meetings, including creating agendas and arranging logistics.
  • Handle confidential and non-routine information with discretion.
  • Act as the liaison for the CEO with internal employees and external organizations.
  • Coordinate and manage Flint McGlaughlin's extensive dictations, ensuring accurate transcription and timely dissemination to relevant parties.

The person who is a good fit for this role will likely have:

• Proven experience in a similar role as an Executive Assistant and/or Project Manager.
• Detail-oriented, analytical mindset with strong project management skills.
• High integrity with advanced social skills and ability to establish strong connections.
• Highly organized with exceptional follow-through abilities.
• Excellent communication skills, both verbal and written.
• Proficiency in the use of project management software and other technical tools (experience with Notion is a plus).
• A competitive individual contributor who also loves to win as a team.
• Passionate about customer-first decisions and has a desire to improve continually.
• A highly motivated self-starter who is flexible and possesses a positive attitude.
• Ideas on using artificial intelligence to improve their output and efficiency.

What We Offer

• Competitive salary
• Medical Insurance – health and dental
• Paid time off
• Extensive on-the-job training in marketing, conversion optimization, and artificial intelligence
• Opportunity to work alongside industry pioneers

If you feel like a good fit for this position, please complete the below application. All applicants will also be subscribed to our newsletters to get a first-hand look at the content we create.

About us:

MECLABS Institute has conducted over 25 years of research in conversion psychology; we have pioneered the industry. Our focus is on creating effective, customer-first marketing strategies. MECLABS is the parent organization to MarketingSherpa, a leading business publication.

MECLABS Institute is an equal opportunity employer.

If you think you are a good fit for this position and are excited about working directly with Flint McGlaughlin, please complete the application below. We look forward to learning more about you.